Procedures

Advisement - When admitted, you will be assigned a faculty member who will be available to provide guidance during the registration process. Typically, one week prior to the scheduled registration period, sign up sheets will be posted in order for you to choose an available time to meet with your advisor. Following advisement, this faculty member will then register you into the desired courses. Be Responsible, make yourself aware of the requirements in your program of study and consciously plan your OWN schedule prior to meeting with your advisor. By doing this you will enable yourself to logically discuss with your advisor registration alternatives. Top

Course Load-Twelve to seventeen hours is considered a normal course load. Students who enroll for twelve or more hours are considered full-time students. Students who wish to take more than seventeen hours and who have demonstrated exceptional academic achievement may apply to the Vice President for Academic Affairs for approval for an overload. A form for this purpose may be obtained from the Office of the Registrar or at our website. Approval must be granted prior to the completion of the registration process and requires the signature of the student's academic advisor. Top

*REMEMBER: If you register for only 12 hours a semester it will require 6 semesters to complete the A.A. degree which at East Georgia College requires 66 hours!  If you do not attend summer semester, those 6 semesters will require 3 years to complete!

Dropping One Course after Schedule Adjustment

Students who wish to withdraw officially from a course after schedule adjustment and prior to mid-semester must obtain a Course Drop/Add Form from the Office of the Registrar or our website, have it signed by their advisor and the instructor of the course, and return it to this office. The student will receive a grade of 'W' for the course. Abandoning a course instead of following the official drop procedure will result in a grade of 'F' at the end of the course. Withdrawing from an individual course will not be permitted following the Last Day to Withdraw (midterm). Withdrawing from Learning Support courses is not permissible unless the student intends to withdraw totally from school. The grade of 'W' does not count as a Learning Support attempt in a particular area. The grade of 'WF' is the same as a 'F' and therefore will count as an attempt. W's do count in attempted hour calculations for the purposes of Financial Aid. Top

Registering Via Banner Web (for AAS Students Only)

Some Important Things to Remember

• Your User ID is your social security number. Your User ID will not change. Each term you must see your advisor, be advised, and then if you plan to register later, you will need to know your pin number. Your advisor will be able to provide this information during the advisement process.

• Your pin number will change, for security reasons, each semester. Prior to the start of early registration for a semester, a new pin number will be generated for each student. Therefore, each semester you will have to contact your advisor for access to it.

• Do Not use the Back button on your Web Browser to navigate to a previous menu. Banner Web will kick you out of the application if you do so. Use the 'Return to Menu' button within the form.

• Throughout the Banner Web application, you will see references made to Student Id. Your student id is your social security number.

• Holds must be taken care of prior to registering for a term.

• You cannot override class limits or time conflicts

Steps to Register

1. From the main East Georgia College Menu, click on Registrar's Office.

2. Once in the Registrar's Office application, click on Procedures and Instructions For Registering Via Banner Web.

3. Under Your Secured Access, click the login button. (a picture of a key)

4. Click in the User ID field and enter your SS#.

5. Click in the Pin field and enter your pin. (You should have gotten this from your instructor)

6. Click the Login button.

7. Re-enter your Pin for verification.

8. Click the Login button.

9. Click the Student & Financial Aid Menu link.

10. Click the Registration Menu link.

11. Click the Term Selection link.

12. Choose the appropriate term and click Submit Term.

13. Click on Add/Drop Classes.

14. Click in the Add CRN field (You can enter up to 10 CRNs' at a time) and then click the Submit Changes button.

The screen will refresh and show the status of each course. Any problems such as closed course, time conflicts, etc. will also be displayed. IF THE COURSE STATUS IS NOT **Web Registered** YOU ARE NOT REGISTERED FOR THE COURSE

     If you need to Drop a course: In the Action field of the course you wish to drop, choose Drop Via Web and then click the Submit Changes button. If you need to search for a course, click the Class Search button. Enter search criteria and click the Get Classes button. All courses that met the search criteria will be returned. Check the course you wish and click the Register button. Top

To Change Grading Mode of Course

*NOTE:  If you are registering for a course to satisfy a CPC deficiency or wish to audit a class, you must perform this step in order to receive proper credit for the course.

1. From the Registration Menu choose Change Class Options.

2. Select proper grading mode for the desired course and click the Submit Changes button.

Printing a Copy of Your Schedule

A course schedule is not automatically printed. To request a schedule, choose one of the View Student Schedule applications from the Registration Menu and then click the Print button at the. Top of your browser.

Registration - Each term you will be provided with two opportunities to register. We will have an 'early' registration and 'final' registration. These dates are published in the College Catalog and Schedule of Classes which are available in print around campus or on-line at our website, www.ega.edu. Be Responsible, make yourself aware of these dates and take advantage of these registrations. These early registration periods are provided to give former students an opportunity to register for classes and times before new students register at final registration. So….plan ahead. Top

Schedule Adjustment - If you find that you have registered for a course which you want to change, at the start of each term we will offer a period of time, usually 3 days, where you will be able to adjust your schedule. Doing so during this period relieves you from any responsibility, academic or financial, for classes which you may delete. Be aware though, that "whatever" you are registered for at the end of this time, YOU ARE academically and financially responsible for. Be Responsible, make yourself aware of and honor registration dates and times. Drop classes which you are unable to attend before or by the end of the Schedule Adjustment period. Notify the Registrar's Office as soon as you realize you will not be able to attend a class. Be sure that you are attending THE class that you are registered for and, if not, come by the Registrar's Office to rectify the problem. Top

Fees -  Following final registration, there will be a published fee payment deadline. You MUST pay your fees by this date or your classes will be canceled. If you receive financial aid, you MUST contact the Business Office each term and accept your fees or your classes will be canceled. Charges are based on each hour you register for through 12 hours. If you register for 4 or more hours you will be charged an activity fee. Contact the Business Office for accurate fee information. Be Responsible, pay for or make arrangements for payment of your fees prior to fee payment deadlines. Top

Withdrawing from 1 or all classes - If following registration you decide that you do not want to or cannot attend a class or classes, CONTACT the Registrar's Office and specify that you CANNOT attend. Forms are available in the Registrar's Office, or at our website www.ega.edu, for you to withdraw from 1 or all of your classes. DO NOT simply assume that if you stop attending that everyone will know that you have decided to withdraw. DO NOT assume that if you do not pay your fees your classes will be dropped. Dependent upon when a student drops or withdraws, the student MAY BE entitled to a refund. Refunds are for monies OTHER than financial aid.

Dropping a class prior to the end of Schedule Adjustment relieves the student of all academic and financial responsibility for the course. Students who withdraw from a course following the end of Schedule Adjustment, but prior to the Last Day to Withdraw, (this date is published in all EGC publications and on our website), must pay for the course and will receive a grade of 'W' at the end of the term. Students will not receive a refund for withdrawing from an individual course following the end of Schedule Adjustment. Students CANNOT withdraw from an individual class following the Last Day to Withdraw.

Students who chose to withdraw from all classes are subject to the following guidelines. Prior to the first day of class, students should complete a Voluntary Cancellation Form and are entitled to a 100% refund. On the first day of class, students should complete a Withdrawal Form which will cause their classes to be deleted and a 100% refund generated. Following the first day of class, but prior to the Last Day to Withdraw, students who withdraw from all their classes will receive grades of 'W' and are entitled to a refund based on a percentage of the number of days attended. Please contact the Business Office for additional information.

You CAN withdraw from ALL classes after the Last Day to Withdraw. The grade assigned will be based on whether you were passing or failing the course at the time you stopped attending. You will receive a 'W- if you are passing' or a 'WF - if you are failing.'  The 'W' does not count in your GPA, but the 'WF' counts the same as an 'F'. You CANNOT withdraw after the last day of classes. Be Responsible, communicate that you do not or cannot attend at the earliest possible time.

Grades - You will receive your grades at your permanent home address following the end of each term. Remember to maintain accurate address information in the Registrar's Office. You may also come by the Registrar's Office, present valid identification and pick up a copy of your grades. Be Responsible, keep your address information current. Also, if your name legally changes, let us know!  We have a form in the Registrar's Office that you can complete, provide proper documentation and we will correct your name . Top

GPA (Grade Point Average) - East Georgia College maintains a cumulative grade point average. With the exception of courses which are for institutional credit only (Learning Support, Regents, etc.), any course which you take and receive a grade for will be calculated into your grade point average. Grades that you earn at other institutions will NOT be calculated into your East Georgia College GPA. At the time of graduation, the Registrar's Office will calculate, from your graduation evaluation, an adjusted GPA which will include only the last attempt, better or worse, of any course you have taken more than once. Be Responsible, know what your GPA is. Remember that your cumulative GPA WILL forever remain apart of your Academic History.

*How to Calculate Your Cumulative GPA 

• Sum the Quality Points:  12 + 9 + 6 + 3 + 0 = 30

• Sum the Course Credit Hours:  3 + 3 + 3 + 3 + 3 = 15

• Divide the summed Quality Points by the summed Course Credit Hours:  30 / 15 = 2

• Your Cumulative Grade Point Average for this work = 2.0  Academic Standing: Good Standing

Transcripts - You may find at some point during or following your academic career at East Georgia College that you will want to request an official transcript of your academic history for your personal use, another institution or maybe an employer. To do so, you must send a written request to the Registrar's Office including your name, ssn, signature, date of the request, and a complete address of where you would like it sent. You may hand deliver, mail or fax this request. There is no charge for transcripts. Top

Academic Standing - A system of academic warning, probation, and dismissal is designed to inform students that their academic performance is unsatisfactory. If, after attempting 1-17 semester credit hours, a student's cumulative gpa falls below 2.0, the student is placed on Academic Warning. If, after attempting more than seventeen credit hours, the student's cumulative gpa is below 2.0, the student is placed on Academic Probation. The student must then make at least a 2.0 term gpa during any subsequent semester until the cumulative gpa is 2.0 or more, or the student will be placed on Academic Exclusion for one semester. Upon return, the student's readmission status is Continued Probation until the student achieves a cumulative gpa of 2.0 or greater. Failure to earn a term 2.0 gpa in any semester while on Continued Probation will result in the student being placed on Academic Exclusion for one year. Top

Students who placed into a Learning Support area prior Fall 1998 are required to follow the attempt policy which is outlined belowOn the left, you will notice the number of attempts a student may have had under the quarter system and on the right you will find the number of additional attempts allowed under the semester system before disciplinary action is taken. Top

Students who fall under this compliance category must exit the Learning Support area by the fourth attempt or be placed on LS Dismissal Must Appeal. If the student is approved for an additional attempt, the fifth, they must exit or be placed on LS Dismissal Term. After having sat out the exclusionary period, they may return for a sixth attempt. If the student fails to exit following this attempt, they will be placed on LS Dismissal Year

The new suspension rule, outlined below, may be applied to those who are currently on suspension. At an institution's discretion, a student who has completed at least three years of a five-year suspension may be considered for readmission effective Fall Semester 1998.

The following limits apply for students placing into Learning Support areas Fall 1998 or later:  Students are allowed a maximum of 3 attempts at any one area. The third attempt is only appropriate if the student is enrolled in an exit level Learning Support course. Failure to exit an area following the third attempt, a student is placed on Learning Support Dismissal. The student may appeal to the AR Appeals Committee for a fourth attempt. Following careful review and evaluation, if approved, the student is granted a fourth and final attempt to exit the Learning Support area. Failure to exit the area following the fourth attempt will place the student on Learning Support Exclusion for a period of 3 years. The student may not appeal the exclusion until the 3 year exclusion period has ended. Following the 3 year period, a student may ask to retake the CPE again in the appropriate area. If the student achieves a passing score, the Learning Support area can be exempted. Otherwise, the student would place and be allowed 3 additional attempts to exit the area

Dismissal may be appealed each term to the AR Appeals Committee. A letter stating the basis of the appeal must be received in the Office of the Registrar two working days prior to registration. If the student's appeal request is granted, students dismissed for academic reasons would be returned to Academic Probation and be required to carry at least a term 2.0 gpa during any subsequent semester until the cumulative gpa is 2.0 or above or again face dismissal. Students who are dismissed for failing to complete Learning Support requirements in the required number of attempts would be returned to their previous standing. Students returning from a Learning Support dismissal may take only the required Learning Support course. If the appeal is denied, the student will not be allowed to return until the terms of the exclusionary period have expired. In the case of academic exclusion for one year, a student is only allowed to appeal once a term. They can appeal again any subsequent term requesting consideration for return prior to the official completion of the exclusionary period. As a part of being granted the appeal to return, the Committee may impose academic restrictions or requirements which must be adhered to by the student or risk termination of their classes and revocation of the granted appeal. The terms of the previous exclusion would then be enforced following the term of non-compliance and future appeals would not be considered. The student would be required to honor the terms of the exclusion

Prior to returning from any involuntary period of non-attendance due to academic reasons, all students should complete a Former Student Application in the Office of the Registrar.

Students will not be granted transfer credit for work taken at another institution while they are on any exclusionary academic standing from East Georgia College. Be Responsible, understand the academic progress policy and work to achieve and/or maintain your Good Standing designation. Top

Repeating Courses

Although the record of all degree credit courses attempted will remain on the student's permanent record and in the cumulative GPA, only the last grade received for repeated courses will be used in calculating the graduation GPA. A graduation GPA of 2.0 or higher is required in order to complete requirements for a degree. A student is encouraged to repeat courses in which they have earned grades of D or F in order to raise the graduation GPA. It is important to note that many institutions include grades for all courses attempted when computing an acceptable grade point average for admittance as a transfer student. Top

Academic Renewal

The Academic Renewal policy allows University System of Georgia degree seeking students who have experienced academic difficulty to make a fresh start after an absence of five calendar years from any and all colleges and universities and to have one final opportunity to earn an associate or bachelor's degree. Former Learning Support students may apply for Academic Renewal only if they successfully completed all requirements before the commencement of the five-year period of absence.

1. All previously attempted course work continues to be recorded on the student's official transcript. A cumulative grade point average including all courses taken and an Academic Renewal Cumulative Grade Point Average must be shown on each Academic Renewal student's permanent record.

2. The CGPA is begun when the student resumes taking coursework following the five-year period of absence once approval for Academic Renewal has been granted. The institution will place a statement on the student's transcript indicating the Academic Renewal status and the beginning of a separate Academic Renewal CGPA.

3. The Academic Renewal CGPA will be used for determining academic standing and eligibility for graduation.

4. Academic credit for previously completed coursework--including transfer coursework--will be retained only for courses in which an A, B, C or S grade has been earned. Retained grades are not calculated in the Academic Renewal CGPA.

5. To earn a degree, a student must meet the institution's residency requirements. The institution may apply the retained hours earned prior to Academic Renewal (i.e., A, B, C, or S grades) toward the residency requirement.

6. A student can be granted Academic Renewal status only once.

7. Any scholastic suspensions that occurred in the past shall remain recorded on the student's permanent record.

8. If a student does not request Academic Renewal status at the time of re-enrollment after a five year or greater period of absence from any college or university, the student may do so within two academic semesters of re-enrollment or within one calendar year, whichever comes first. (The Academic Renewal CGPA begins with the first term following re-enrollment.)

9. Reentry into any program is not automatic.

10. The granting of Academic Renewal does not supersede financial aid policies regarding Satisfactory Academic Progress.

11. The granting of Academic Renewal may supersede the admissions requirements of certain programs, e.g. teacher education, nursing, which require a specific minimum grade point average based upon all coursework. This decision will reside at the institutional level.

12. Any currently enrolled student who was not enrolled at a college or university for a period of five calendar years may apply for an Academic Renewal CGPA.

13. For currently enrolled students, there is a one-year window of opportunity for requesting Academic Renewal status commencing with the effective date of this policy.

14. The Academic Renewal CGPA for currently enrolled students begins with the first time following re-enrollment after the five-year period of absence from any college or university.

15. United States and Georgia history and constitution requirements met prior to the granting of Academic Renewal will remain on the student's permanent record even though the courses may not count in the Academic Renewal CGPA. Further, institutions may determine whether or not hours earned prior to Academic Renewal will count toward Regents' Test, College Preparatory Curriculum, and/or other Board of Regents' Policy requirements that state a specific number of hours earned. For further information, see the Registrar. Top

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