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SGA Constitution

 

Preamble
We, the students of East Georgia State College, in order to establish an effective student government, to provide the students with a means to express their needs and ideas, to encourage self-respect, self-esteem and individual responsibility, and to strive toward an even closer understanding between the student body and the administration and faculty of the college, do hereby ordain and establish this constitution of the Student Government Association of East Georgia State College.

Article I - Name, General Organization, and Authority

Section 1. Name - This organization will be named the Student Government Association of East Georgia State College, hereinafter referred to as the SGA.

Section 2. General Organization - The SGA will consist of two (2) departments, the legislative department and the executive department.

Section 3. Authority - The authority held by the SGA is that which has been delegated by the President of the college through the Vice President for Student Affairs.

Article II – Legislative

Section 1. Powers - All legislative powers will be vested in the Senate of East Georgia State College. The Senate will exercise the following duties:
1. To be a legislative body chosen through popular elections by the student body of East Georgia State College.
2. To serve as a liaison between the student body and the faculty and administration of this college.
3. To make recommendations of approval or disapproval for all new clubs and organizations on campus.
4. To make recommendations to the Vice President for Student Affairs concerning the allocation of Student Services (Agency) funds to student groups.
5. To require at its discretion financial reports from organizations receiving appropriations from the Student Services (Agency) budget.
6. To make recommendations to the Vice President for Student Affairs concerning changes in college rules governing the conduct of students.
7. To assist in planning and conducting the orientations of incoming students.
8. To enact legislation regulating school elections.
9. To execute any powers not specifically delegated herein but which, subject to the limitations of Article I - Section 3, may be undertaken in the interest of the student body and for the advancement or improvement of the college.
10. To promote the general welfare of the student and institution.

Section 2. Membership - The Senate will consist of six (6) Senators elected by the student body.

Section 3. Grade Point Average and Student Standing Requirements - All Senators must maintain a grade point average of 2.0 to hold office and be enrolled for three (3) or more semester hours. The status of academic or disciplinary warning or probation disqualifies an officeholder from office.

Section 4. Representation - There will be three (3) Senators chosen from the body of freshmen – those with less than thirty (30) semester hours of credit - and three (3) Senators from the body of sophomores - those with thirty (30) or more semester hours of credit. Sophomore senators must have earned at least 6 hours of credit at East Georgia State College.

Section 5. Presiding Officer - The Vice-President of the SGA will be President of the Senate, but will have no vote unless the Senate is equally divided.

Section 6. Organization within the Senate - The Senate will choose its own officers and also a President pro tempore to serve in the absence of the Vice-President.

Section 7. Voting within the Senate - Each member of the Senate will have one (1) vote. A majority vote, a quorum being present, will be required to pass all legislation, recommendations, and resolutions, except where otherwise stipulated in this constitution. A quorum will be defined as four Senators, composed of two freshmen and two sophomores.

Section 8. Vacancies - In the event a Senate seat becomes vacant, a special election will be called by the President of the SGA within twenty (20) days to fill the vacant seat.

Section 9. Impeachment and Dismissal of the President, Vice-President, or Secretary-Treasurer - When an officer of the executive branch fails to exercise the duties required of him by his office, the Senate may as a last resort bring charges of dereliction of duty against him by a two-thirds (2/3) vote.
The officer against whom the charges are made will have an opportunity to defend themselves before the Senate. A unanimous vote will be required to divest said officer of his office. The replacement process will be that specified in Article III - Section 4.

Article III – Executive

Section 1. Powers - The executive power will be vested in the President of the SGA. The President of the SGA will serve the following functions:
1. The President will represent the student body as a whole at all official school functions.
2. The President will be the administrative head of the SGA.
3. The President will have the power to veto any act of the Senate. The President’s veto may be overridden by a two-thirds (2/3) majority vote of the Senate.
4. The President will appoint student members of the Election committee with the consent of two-thirds (2/3) of the Senate.
5. The President will, from time to time (at least twice during the year), give information concerning the state of the SGA in the Senate.
6. The President will be ineligible to serve in any other major elective or appointive post at East Georgia State College during his/her term of office.
7. The President will serve as a member of the Advisory Council and the Publications Committee.
8. The President will be the only authorized SGA representative to the Student Advisory Council of the University System of Georgia.

Section 2. Vice-President - The Vice-President will serve with the same duties and powers as the President should the President be unable to discharge his or her duties or should the office of President become vacant.

Section 3. Secretary-Treasurer - The Secretary-Treasurer of the SGA will maintain a general surveillance of allocations made to various organizations and activities for the purpose of keeping them informed and within their budgets and will provide periodic reports on the status of appropriated monies. All minutes of meetings of the Executive Branch of the SGA will be recorded by the Secretary-Treasurer.

Section 4. Vacancies - In case of vacancy in the office of the President of the SGA, the Vice-President will assume the office and call a special election for Vice-President within twenty (20) days. In the case of a vacancy in either the office of Vice-President or Secretary-Treasurer, the President of the SGA will call a special election within twenty (20) days to fill the appropriate office.

Article IV - Elections

Section 1. Senate - Election to fill Senate positions will be held during the fall and spring semesters of each academic year. Sophomore senators will be elected spring semester; freshmen senators will be elected in the fall semester.

1. Three sophomore senators will be elected on the second (2nd) Tuesday of April in the spring semester. Three freshmen senators will be elected on the second (2nd) Tuesday of September in the fall semester.
2. Candidates will be elected at large from the student body. Three (3) seats will be reserved for freshman candidates. Three (3) seats will be reserved for sophomore candidates.
3. The freshman candidates receiving the three (3) highest vote totals will be elected to the freshman Senate seats. The sophomore candidates receiving the three (3) highest vote totals will be elected to the sophomore Senate seats.
4. Freshman senators will assume office immediately upon their certification by the Elections Committee. Sophomore senators, after their certification by the Elections Committee, will assume office beginning with the fall semester immediately following their election. All terms of office will be served concurrently during the academic year.
5. The Elections Committee will have the final authority to determine a candidate’s category. All students enrolled at East Georgia State College will be allowed to vote.

Section 2. President, Vice-President, and Secretary-Treasurer - The President, Vice-President, and Secretary-Treasurer will be elected in a general election to be held during the spring semester of each academic year.

1. Candidates for President, Vice-President, and Secretary-Treasurer must have thirty (30) semester hours of credit, 6 of which must have been earned at East Georgia State College, and a 2.0 grade point average. Each executive officer must be enrolled for three (3) or more semester hours in order to hold office. The status of academic or disciplinary warning or probation disqualifies an officeholder from office.
2. The President, Vice-President, and Secretary-Treasurer must be elected by a majority of the students voting in the general election. In any race for executive office in which none of the candidates receives a majority of the vote, the President of the SGA will call a run-off election within ten (10) days between the top two (2) candidates in the particular race or races.
3. All enrolled students are eligible to vote for President, Vice-President, and Secretary-Treasurer.
4. The President-elect, Vice-President-elect, and Secretary-Treasurer-elect will take office immediately upon election and serve in their respective capacities through the next academic year.

Section 3. Petitions for Candidacy - All candidates for President, Vice-President, Secretary-Treasurer, and Senate must turn in a petition containing the signatures of at least ten percent (10%) of the students enrolled at East Georgia State College to the Elections Committee.

Section 4. Eligibility of Candidates - Any student enrolled at East Georgia State College is eligible to
run for any SGA office for which he or she meets the qualifications. An additional requirement of all candidates will be that if elected they will be able to attend scheduled meetings of the SGA on a regular basis.

In the event an executive officer or senator fails to attend SGA meetings regularly, the senate may bring charges of dereliction of duties by a simple majority vote. Replacement will be appointed on a temporary basis by the senate.

Section 5. Elections Committee -

1. The Elections Committee will consist of the following members: Vice President for Student Affairs or a faculty advisor appointed by him; three (3) students appointed by the President of the SGA and confirmed by a two-thirds (2/3) majority vote of the Senate.
2. The Elections Committee will make all arrangements for student elections and will set deadlines for submission of nominating petitions. The committee will be responsible for assuring fair and democratic elections and for proper managements of the polls. This committee will review any discrepancies or protest and will make the final decision regarding such matters. Any student running for any of the offices of the SGA will not be placed on the committee.

Article V - Amendments

The Senate, in session, and a quorum being present, may propose amendments to this constitution by a two-thirds (2/3) affirmative vote. A proposed amendment may be ratified in a special election held one week after said Senate action by a two-thirds (2/3) affirmative vote of the students who participate in the election.

Article VI - Ratification

This constitution must be ratified by at least fifty-five percent (55%) voting in a campus-wide election.

Initial Procedure for Recognition of Student Organizations

Application - An organization seeking recognition must submit the following information in writing to the Student Services office:
1. Name
2. Purpose (including explanation of why the organization is desirable on campus)
3. Qualifications for membership
4. Fees, dues and other considerations for membership
5. Officer and leadership structure
6. Time and manner of election of officers
7. Number of students wishing to join
8. Faculty sponsor
9. Explanation of any extra-campus affiliation (e.g., national parent organization)
10. Time and location of meetings
11. Names of prospective members who will serve as spokesmen for the organization during the recognition procedure (it is suggested that three students be named).

Hearing - The Vice President for Student Affairs or his designee shall examine each application and reject those not submitted in proper form. He may request a hearing on the proposed recognition. He may, at his discretion, request that the hearing be held before the Student Services Committee. The Vice President may request the presentation of oral and documentary evidence. A recording or transcript of the hearing may be made and preserved for use in possible appeals and reviews.

Criteria for Recognition and Review Procedure - Recognition shall be granted only to those organizations whose purpose and proposed activities are clearly related to educational goals and mission of the college. Recognition shall be denied if the evidence presented shows that the proposed organization will present substantial likelihood of material interference or conflict with the educational process of the college or any of the following:
1. The regular and orderly operation of the college.
2. The requirements of appropriate discipline within the college community.
3. The academic pursuits of teaching, learning, and other campus activities.
4. The laws or public policies of the State of Georgia and the United States.
5. The statutes and regulations of the college and the Policies of the Board of Regents.

If the Vice President or the committee disapproves recognition, the organization may appeal the
decision to the President of the college, who shall review the same and affirm, reverse or modify the decision. The appeal shall be in such form as the President may require.

All applicants for recognition approved by the Vice President or the committee shall be promptly transmitted to the SGA for ratification. Ratification shall be in accordance with procedures established by the student governing authority. If the student governing authority fails to ratify the approval, the organization may appeal this action to the President of the college, who shall review the action and affirm, reverse or modify the same. The appeal shall be in such form as the President may require.

The recognition of an organization authorizes it:

1. To use college facilities and equipment, subject to the Board of Regents’ Policies and to college regulations governing the use of facilities and equipment, and to reasonable scheduling and clearance of particular facilities and equipment by the Office of Student Services and/or the Security Office.
2. To be eligible to receive student service monies subject to the Board of Regents’ Policies and to college regulations governing allocation of student activity fees.


All club fund raising activities must be approved by the Vice President for Student Affairs. Organizations shall carry on business transactions and contractual relations with punctual and timely discharge of valid obligations and prudent use of funds.

Activities of organizations must be in conformance with their applications’ stated purposes.

Active membership shall be confined to regularly enrolled students. Three hours per semester is the minimum academic load for any student participating in a student organization. A student must maintain a 2.0 cumulative grade point average to be eligible to serve as an officer of a student organization.

A list of officers must be submitted to the Student Services office within 7 days after each election. A copy of each organization’s constitution and by-laws and of all subsequent amendments thereto must be submitted to the Student Services office within 7 days after enactment.
Student organization publications shall not contain material which is obscene or defamatory (as the same is defined by the Code of Georgia, Section 26-2101), or which create a substantial likelihood of material interference with the regular and orderly operation of the college. Student organization publications shall abide by the guidelines and policies by the Student Publications Board.

All East Georgia State College club sponsored activities will take place on the campus of East Georgia State College unless otherwise approved by the Vice President of Student and Enrollment Services. East Georgia State College's name shall not be used in association with any off campus activity unless prior approval is granted by the Vice President of Student and Enrollment Services. Violations may result in loss of club recognition or other penalties as prescribed by the Vice President of Student and Enrollment Services, SGA and Student Services Committee.

The Vice President for Student Affairs shall periodically review the activities of all student organizations to determine if they are acting in compliance with college regulations. Charges of violations of college regulations may be brought against any recognized organization and shall be heard by the Vice President for Student Affairs or, at his discretion, by the Student Services committee. The Vice President or the committee may request the presentation of oral and documentary evidence at the hearing. He or the hearing committee may have a recording or transcript of the hearing prepared. The Vice President or the committee may impose any one or any combination of the following penalties upon an organization after consideration of the evidence presented at the hearing.

1. Restriction of all or any privileges enjoyed as a recognized student organization.
2. Monetary fines, withholding or withdrawal of allocated student activities monies.
3. Restitution for damages.
4. Probation of recognized status.
5. Suspension of recognized status.
6. Withdrawal of recognition.

An organization may appeal the imposition of any penalty to the President of the college, who shall review the action and affirm, reverse or modify the same. The appeal and review shall be in such form as the President may require. The President may utilize the services of an existing or ad hoc committee in determining the issues involved. Upon notice and hearing, the President of the college may review at any time the recognition of any student organization, or any decision on disciplinary charges against any student organization, and make whatever final disposition of the matter he deems necessary for the best interests of the college.