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COVID-19 Archive

 

Archived Updates from the University System of Georgia: 

Media Statement Released by the University System of Georgia 03/16/20:

   The University System of Georgia (USG) has decided that all 26 institutions will move to online instruction for all courses for the remainder of the semester with extremely limited exceptions. This action comes following last week’s decision to suspend instruction for two weeks to ensure business and instructional continuity, and to allow further state assessment of COVID-19.
   Students are not allowed to return to campus until they receive permission from their institution, which will be forthcoming soon.
   Additionally, residence halls will be closed, with minimal exceptions for students unable to return home, or who cannot find housing elsewhere. Students will receive specific instructions from campus leaders regarding when they will be allowed to return to campus to retrieve their belongings from residence halls. Students must follow those instructions. For those students who are unable to depart campus, we will make every effort to accommodate these students.
   USG will be providing guidance to campuses on refunds for housing, dining, and other services. Students should wait for their campus to contact them.
   Institutions will remain open, with minimal staff physically on-site, to ensure continuity of certain services.
   In the end, we want to ensure that our faculty, staff and students are safe; that we do our part to help stem the spread of the coronavirus in Georgia; and that we fulfill our mission to graduate our students even in the face of these challenging times.

Update from the University System of Georgia 3/12/20 as of 8:45 p.m.:

   The University System of Georgia (USG) is consulting constantly with the Georgia Department of Public Health (DPH) and the Governor’s Coronavirus Task Force.
   Georgia Governor Brian Kemp today announced state agencies, school systems and local communities have been given the flexibility to implement closures.
   Effective Monday, March 16, 2020, all 26 USG institutions will temporarily suspend instruction for two weeks to allow time for USG institutions to test their business continuity plans and online instruction modules and for state officials to continue to assess the current situation regarding coronavirus (COVID-19) in Georgia.
   Students who are currently on spring break are strongly encouraged not to return to campus. Students on campus are asked to depart campus by close of business Friday, March 13, 2020, and to remain away from campus until March 29, 2020. At this time, students are not being asked to move out of their dorms for the remainder of the semester. All institutions are being asked to work with students who are unable to leave campus.
   We take very seriously the responsibility to make prudent and well-informed choices for the well-being of our campus communities and the public. We continue to prepare for all scenarios in this rapidly evolving situation. All USG institutions have plans to ensure academic continuity as operations are impacted.
   The USG is providing regular updates to all institutions and the public at its website, https://www.usg.edu/coronavirus.
   In the interim, all students, faculty and staff who may be traveling in any capacity (either domestically or internationally) are being encouraged to register their travel information so we may provide relevant updates.
   East Georgia State College’s Travel Registry can be found at http://bit.ly/2PZS8zm.
   The CDC strongly advises against anyone traveling to a location subject to a Level 3 or higher Travel Health Notice, including most of Europe, South Korea, China and Iran. We also encourage community members to check with the U.S. Department of State website (found here: https://travel.state.gov/content/travel/en/international-travel.html), and talk with family and travel companions to make a wise decision about travel plans, particularly related to travel in Europe.
   We urge all community members to practice good preventive measures and to visit the USG resource guide (found here: https://www.usg.edu/coronavirus)for the latest information concerning travel advisories and other guidance. You can also find additional information from the CDC here: https://www.cdc.gov/coronavirus/2019-ncov/index.html
   Prevention of COVID-19 is paramount, and we urge everyone to take appropriate measures such as:

  • Wash hands regularly.
  • Avoid touching your eyes, nose, and mouth.
  • Cover coughs and sneezes with tissues.
  • Avoid close contact with people who are sick.
  • Be responsible and courteous to others and stay home if you are sick or experiencing symptoms.
  • Respect personal space when greeting others and during conversations.
  • Be mindful of those in high risk populations such as those with underlying health conditions and the elderly.
  • Follow CDC and DPH guidance on personal and business travel to avoid increasing your risk and that of others.

    Guidance from DPH identifies those with the highest risk to contract COVID-19 (see link here: https://www.cdc.gov/coronavirus/2019-ncov/specific-groups/high-risk-complications.html) are travelers to countries with widespread outbreaks, as well as those travelers’ close contacts. Additionally, those most likely to develop serious illness after contracting COVID-19 include persons who are older than 60, as well as persons with chronic health conditions.
    Health officials advise that the incubation period of COVID-19 is 2-14 days, with an average period of 5 days. Symptoms include coughing, fever and shortness of breath. Most people experience mild to moderate symptoms. Those who experience flu-like symptoms are urged to contact the Department of Public Health at 1-866-PUB-HLTH.
   The health of our students, faculty and staff is our highest priority. We will continue to work with USG leaders in collaboration with state officials and DPH to act on the most up-to-date guidance available.

Archived Updates from the President of East Georgia State College:

March 24, 2020 • Release to the Community

   Dear Friends and Supporters of East Georgia State College:
   Each and every one of you is important to us. During these unprecedented times, we know you expect to be well-informed about the steps the University System of Georgia and East Georgia State College are taking to protect our treasured students and community. Accordingly, I will be sending you an update each week during this critical period.
   First, please accept the sincere thanks of East Georgia State College for all you have done for the college over the years. You are appreciated! Please know that the college is doing everything possible to manage this situation and protect students, faculty, staff and the community. Together, we are going to get through this.
   Updates:
   The University System of Georgia (USG) has decided all 26 USG institutions will move to online instruction for all courses for the remainder of the spring semester with extremely limited exceptions. This instruction will commence at EGSC on Monday, March 30, 2020 (with the exception of nursing and FESA, which resumed on line instruction Monday, March 23). This action comes following last week’s decision to suspend instruction for two weeks to ensure business and instructional continuity, and to allow further state assessment of COVID-19.
   Everything is subject to change. The situation is fluid and any changes may occur rapidly.  Everyone is advised to check the EGSC COVID-19 website frequently.
   http://www.ega.edu/covid19-old
   Points to note:
   Accept the reality of daily change. As conditions change, we will likely receive almost daily directives from the USG about small details and big policy issues. Sometimes, directives given to us earlier will change. The situation the USG is managing is changing daily and they are working 24/7 to respond. As the situation changes, we too will adapt.
   Watch carefully for scams by e-mail and other electronic means. If in doubt, don’t click.
   Spring commencement and Honors Night will not be held. This is, of course, a huge disappointment for our students, their families and supporters, and all of us. For many of our students, their graduation is the first ever in their family. Rest assured, that we are already planning for an appropriate method to recognize the academic achievements of our students. I will keep you updated as those plans develop.

  • Instruction will be wholly online for the duration of Spring Semester.
  • No decision has been made at this time about Maymester, Summer Semester or later.
  • Our campuses remain open. However access is strictly limited to employees who have been designated to work on campus on certain days/times and to students granted specific permission.  Please be respectful to the police officers charged with limiting access to our campuses. They are enforcing this limited access to keep us healthy and safe.
  • On-campus operations have been reduced to a minimum. Only the personnel necessary to maintain on campus operations who have been specifically authorized by their supervisor have access to the campus buildings. There is limited access to all 3 campuses.
  • Ingress and egress to campus for authorized entrants is limited to one location per campus. Only the main entrance on Lambs Bridge road is open to the Swainsboro campus. Police officers are stationed at main entrance of Swainsboro campus and at the front door at EGSC Statesboro. Most outdoor areas are open for individual (not group) use (walking trails, disc golf course). Users will need to park near the main entrance and not on campus. EGSC Augusta buildings are locked.
  • Students are not allowed to return to campus until they receive specific, individual permission from EGSC. Any such permission must be approved by the college president. Additionally, residence halls will be closed, with minimal exceptions for students who meet certain criteria. EGSC Housing has worked very hard to develop a detailed plan giving permission to Bobcat Villas residents to return to campus on a staggered basis (assigned specific time slots). Students may not simply “drop in” to check out. Information is currently being collected from students who are requesting a housing extension for extenuating circumstances. An extension is not guaranteed and will only be granted for reasons of housing insecurity and employment reasons. Students must not return to campus if sick. They can make arrangements for others to pick up items on their behalf or request a future move-out time once they are well.
  • A “move-out” plan from Bobcat Villas (approved by USG) has been initiated. The plan is being implemented. Phase 1 was completed Sunday, March 22. There will be a minimal number of students in residence halls. Existing students will return to pick up their belongings and check out over a staggered time period between March 25-29, in accordance with the plan submitted to USG. Students received their appointment times via email on 03/20/20.
  • Housing students are not authorized to return to campus outside of their communicated time slot for move out. No changes of time slot are permitted. Students who cannot come during their time slot should contact housing to set up a special move out time once the official move out period has ended. No early move out requests will be approved. Contact Angela Storck, Director of Housing, at 478-289-2172.
  • The Bobcat Villas Shopping Shuttle will run from 5pm-8pm on Sundays only until further notice.
  • The Student Health Center will remain open to serve students who will continue to reside in the residence halls on Monday-Thursday from 1-5 PM.  Swainsboro students not living on campus may call the clinic during those hours at 478-289-2182.
  • Student meals will be delivered to the Bobcat Villas Clubhouse.
  • All EGSC conduct policies, with the exception of the visitation policy, will function as normal. No students or guests other than those approved a special housing extension will be permitted in the Bobcat Villas until further notice.
  • All events scheduled with visitors on campus, including meetings, are cancelled for the rest of spring semester.
  • All events at the Fulford Community Learning Center and The Morgan House of East Georgia State College are cancelled. There will be no visitors to the Fulford Community Learning Center.
  • The gym and fitness center, and our athletic facilities including outdoor basketball courts, playing fields and tennis courts are closed.  EGSC’s dining hall, bookstore, campus café, and Common Grounds Coffee Shop are closed.
  • The bookstore is closed. The EGSC Bookstore will be available online only.  Free shipping has been extended on all online orders placed through their website. https://www.bkstr.com/egscstore/home
  • Per the guidance of the NJCAA and the GCAA, all spring athletic games and practices are cancelled.
  • No face-to-face meetings will be held.  All meetings will be via telephone, Zoom or Skype or other electronic means.   Everyone is strongly encouraged to observe appropriate social distancing including being handshake-free and hug-free and 6-foot distancing.
  • Our Spring commencement exercise and Honors Night are cancelled. Planning is already underway to creatively celebrate our students’ accomplishments.
  • Study Abroad Programs have been cancelled.
  • The Athletic Banquet has been cancelled.
  • Plans for Student Center Grand Opening are cancelled. This will be rescheduled for a date in early fall 2020.
  • Dual Enrollment instruction is suspended on the same basis as all other instruction. It will commence on March 30, 2020 in an online format.

   We take very seriously the responsibility to make prudent and well-informed choices for the well-being of our campus communities and the public. We continue to prepare for all scenarios in this rapidly evolving situation. All USG institutions have plans to ensure academic continuity as operations are impacted. We will continue to work with USG leaders in collaboration with state officials and the Georgia Department of Public Health to act on the most up-to-date guidance available.
   Ultimately, we want to ensure our faculty, staff and students and communities are safe; that we do our part to help stem the spread of the coronavirus in Georgia; and we fulfill our mission to graduate our students even in the face of these challenging times.
   Most importantly, thank you for all you are doing to respond to this unprecedented situation.
   Please be safe.

   Bob Boehmer,
   President

March 23, 2020 - Message to EGSC Students
   Dear Students,
   During these unprecedented times, I first want you to know how important you are to the faculty and staff of the college. I want to encourage you all to Be patient with other members of our community as we all strive to respond to the continually changing conditions and directives from the USG and federal, state and local authorities. The situation is fluid and it is going to stay that way for some time.
   I am writing today to encourage all of you to keep these key strategies in mind: Some of these points may be mentioned more than once.  That indicates the importance of making sure they are understood.

  • Stay positive. Together, we will emerge stronger soon.
  • Stay in touch by regularly checking your EGSC email account.
  • Accept the reality of daily change. As conditions change, we will likely receive almost daily directives from the University System of Georgia about small details and big policy issues. Sometimes, directives given to us earlier will change. The situation the USG is managing is changing daily and they are working 24/7 to respond. As the situation changes, we too will adapt.
  • Watch carefully for scams by e-mail and other electronic means. If in doubt, don’t click. Report immediately to our Chief Information Security Officer.
  • Be safe. Each of you is very important to EGSC.
  • Be adaptable. The switch to wholly online classes will, I know, be a huge change for many of you. Your faculty is working tirelessly to get ready for this new environment. Please be open to the changes that will be necessary for all of us to adapt to this new environment.

   All classes will resume in a wholly online format on Monday, March 30, 2020. BSN and FESA classes will resume on Monday, March 23, 2020.

   Spring graduation and Honors Night will not be held. This is, of course, a huge disappointment for those of you who will earn your degrees at the end of spring, your families and supporters and all of us. We want to celebrate your achievements. We know that, for many of you, your graduation is the first ever in your family. Rest assured, that we are already planning for an appropriate method to recognize your academic achievements. I will keep you updated as those plans develop.

   More Detailed Updates Appear Below (this will be updated and sent to you at least once per week)

   As you are well aware, The University System of Georgia (USG) has decided all 26 institutions will move to online instruction for all courses for the remainder of the spring semester with extremely limited exceptions. This instruction will commence at EGSC on Monday, March 30, 2020 (with the exception of nursing and FESA which will continue on line instruction beginning Monday, March 23). This action comes following last week’s decision to suspend instruction for two weeks to ensure business and instructional continuity, and to allow further state assessment of COVID-19.

   Everything is subject to change.  The situation is fluid and change will occur rapidly.  Everyone is advised to check the website frequently - www.ega.edu/covid19


   Critical Points to note:


  • Instruction will be wholly online for the duration of Spring Semester.
  • No decision has been made at this time about Maymester, Summer Semester or later.
  • None of our campuses are closed. Access, however is strictly limited to employees who have been designated to work on campus on certain days/times and to students granted specific permission (see below).  Please be respectful to the police officers charged with limiting access to our campuses. They are enforcing this limited access to keep us healthy and safe.
  • On-campus operations have been reduced to a minimum. Only the personnel necessary to maintain on campus operations who have been specifically authorized by their supervisor have access to the campus buildings. There is limited access to all 3 campuses.
  • Ingress and egress to campus for authorized entrants is limited to one location per campus. Only the main entrance on Lambs Bridge road is open to the Swainsboro campus. Police officers are stationed at main entrance of Swainsboro campus and at the front door at EGSC Statesboro. Most outdoor areas are open for individual (not group) use (walking trails, disc golf course). Users will need to park near the main entrance and not on campus. EGSC Augusta buildings are locked.
  • Students are not allowed to return to campus until they receive specific, individual permission from EGSC. Any such permission must be approved by the college president. Additionally, residence halls will be closed, with minimal exceptions for students who meet certain criteria. EGSC Housing has worked very hard to develop a detailed plan giving permission to Bobcat Villas residents to return to campus on a staggered basis (assigned specific time slots). Students may not simply drop in to check out. Information is currently being collected from students who are requesting a housing extension for extenuating circumstances. An extension is not guaranteed and will only be granted for reasons of housing insecurity and employment reasons.
  • A “move-out” plan from Bobcat Villas (approved by USG) has been initiated. Plan is being implemented. Phase 1 will be complete Sunday, March 22. There will be a minimal number of students in residence hall. Existing students returning to pick up belongings and check out will be implemented strictly in accordance with plan submitted to USG over a staggered time period of March 25-29.  Students received their appointment times via email on 03/20/20.
  • Housing students are not authorized to return to campus outside of their communicated time slot for move out. No changes of time slot are permitted. Students who cannot come during their time slot should contact housing to set up a special move out time once the official move out period has ended. No early move out requests will be approved. students may schedule a special move out appointment during the week of March 30 – April 3rd if they have a conflict and cannot attend during their scheduled appointment time.
  • The Bobcat Villas Shopping Shuttle will run from 5pm-8pm on Sundays only until further notice.
  • The Student Health Center will remain open to serve students who will continue to reside in the residence halls on Monday-Thursday from 1-5 PM.  Swainsboro students not living on campus may call the clinic during those hours at 478-289-2182.
  • Student meals will be delivered to the Bobcat Villas Clubhouse.
  • The Bobcat Bridge will open upon request. Please submit requests to housing@ega.edu so that an open time can be arranged.
  • All EGSC conduct policies, with the exception of the visitation policy, will function as normal. No students or guests other than those approved a special housing extension will be permitted in the Bobcat Villas until further notice.
  • Faculty, Staff and Students are reminded to complete the travel registry.
  • All events scheduled with visitors on campus, including meetings, are cancelled for the rest of spring semester.
  • All events at the Fulford Community Learning Center and The Morgan House of East Georgia State College are cancelled. There will be no visitors to the Fulford Community Learning Center.
  • The library and the ACE (all three locations) are closed. More information on available services may be found here.
  • The gym and fitness center, and our athletic facilities including outdoor basketball courts, playing fields and tennis courts are closed.  EGSC’s dining hall, bookstore, campus café, and Common Grounds Coffee Shop are closed.
  • The bookstore is closed. The EGSC Bookstore will be available online only.  Free shipping has been extended on all online orders placed through their website. https://www.bkstr.com/egscstore/home
  • Per the guidance of the NJCAA and the GCAA, all spring athletic games and practices are cancelled.
  • Our Spring commencement exercise and Honors Night are cancelled. Planning is already underway to creatively celebrate our students’ accomplishments.
  • Study Abroad Programs have been cancelled.
  • College Board has suspended all SAT testing dates indefinitely.
  • The Athletic Banquet has been cancelled.
  • The Student Leadership Program Retreat has been cancelled.
  • Plans for Student Center Grand Opening are cancelled. This will be rescheduled for a date in early fall 2020.
  • Dual Enrollment instruction is suspended on the same basis as all other instruction It will commence on March 30, 2020 in an online format.
  • See the following concerning Bookstore rental return procedure:  www.ega.edu/announce/Rental_Returns_031820.pdf

   We take very seriously the responsibility to make prudent and well-informed choices for the well-being of our campus communities and the public. We continue to prepare for all scenarios in this rapidly evolving situation. All USG institutions have plans to ensure academic continuity as operations are impacted. We will continue to work with USG leaders in collaboration with state officials and the Georgia Department of Public Health to act on the most up-to-date guidance available.

   Ultimately, we want to ensure our faculty, staff and students are safe; that we do our part to help stem the spread of the coronavirus in Georgia; and we fulfill our mission to graduate our students even in the face of these challenging times.
   You will be receiving updates at least weekly with new information.

   Most importantly, thank you for all you are doing to respond to this unprecedented situation. I am deeply proud of the response of our college community and each of you.

   Please be safe.

March 23, 2020 • 12:09 p.m. - Message to EGSC Faculty/Staff
   During these unprecedented times, I deeply appreciate the professional and compassionate manner in which all of you are coming together (although virtually) to continue to carry out our mission. You are the best and you are deeply appreciated.
   I am writing today to encourage all of you to keep these key strategies in mind:

  • Stay away from campus unless you are one of the small number of faculty and staff specifically authorized by your supervisor as necessary to maintain a minimal level of operations on campus.
  • Stay positive. Together, we will emerge stronger soon.
  • Stay in touch by regularly checking your EGSC email account.
  • Be patient with other members of our community as we all strive to respond to the continually changing conditions and directives from the USG and federal, state and local authorities. The situation is fluid and it is going to stay that way for some time.
  • Stay in daily electronic contact with individual students. Completing this semester is going to be a struggle for many students as they adapt to a wholly online environment. Your guidance and mentorship will be the key factor in their success. Your personal connection with these students will be the single most important factor in determining whether they come back after this semester.
  • Stay in daily electronic contact with individual colleagues and small groups of colleagues. Everyone will be coping with loneliness and isolation and this will ease the struggle.
  • Accept the reality of daily change. As conditions change, we will receive almost daily directives from the USG about small details and big policy issues. Sometimes, directives given to us earlier will change. The situation they are managing is changing daily and they are working 24/7 to respond. As the situation changes, we too will adapt.
  • Watch carefully for scams by e-mail and other electronic means. If in doubt, don’t click. Report immediately to our Chief Information Security Officer.
  • Be safe. Each of you is very important to EGSC.

   All classes will resume in a wholly online format on Monday, March 30, 2020. BSN and FESA classes will resume on Monday, March 23, 2020.
   Spring graduation and Honors Night will not be held.
This is, of course, a huge disappointment for our students, their families and supporters and all of us. For many of our students, their graduation is the first ever in their family. Rest assured, that we are already planning for an appropriate method to recognize the academic achievements of our students. I will keep you updated as those plans develop.

More Detailed Updates Appear Below (this will be updated and sent to you at least once per week)
   As you are well aware, The University System of Georgia (USG) has decided all 26 institutions will move to online instruction for all courses for the remainder of the spring semester with extremely limited exceptions. This instruction will commence at EGSC on Monday, March 30, 2020 (with the exception of nursing and FESA which will continue on-line instruction beginning today). This action comes following last week’s decision to suspend instruction for two weeks to ensure business and instructional continuity, and to allow further state assessment of COVID-19.
   Everything is subject to change.  The situation is fluid and change will occur rapidly.  Everyone is advised to check this webpage frequently.

Critical Points to note:

  • Instruction will be wholly online for the duration of Spring Semester.
  • No decision has been made at this time about Maymester, Summer Semester or later.
  • Everyone should be intensely preparing this week to deliver all classes wholly online and to ensure business continuity. Please see the Resources for Rapid Conversion Guide from EGSC IT and Distance Learning here.
  • None of our campuses are closed. Access, however is strictly limited to employees who have been designated to work on campus on certain days/times and to students granted specific permission (see below).  Please be respectful to the police officers charged with limiting access to our campuses. They are enforcing this limited access to keep us healthy and safe.
  • On-campus operations have been reduced to a minimum. Only the personnel necessary to maintain on campus operations who have been specifically authorized by their supervisor have access to the campus buildings. There is limited access to all 3 campuses.
  • Ingress and egress to campus for authorized entrants is limited one location per campus. Only the main entrance on Lambs Bridge road is open to the Swainsboro campus. Police officers are stationed at main entrance of Swainsboro campus and at the front door at EGSC Statesboro. Most outdoor areas are open for individual (not group) use (walking trails, disc golf course). Users will need to park near the main entrance and not on campus. EGSC Augusta buildings are locked.
  • When communicating with your colleagues, use individual emails or text, small group emails or texts, phone calls, conference phone calls, Zoom, Skype or other methods of personal electronic communication. Everyone’s inbox is flooded with emails. Avoid “reply all” except when really needed. Avoid email blasts to large groups when individualized communication is more appropriate.
  • Students are not allowed to return to campus until they receive specific, individual permission from EGSC. Any such permission must be approved by the college president. Additionally, residence halls will be closed, with minimal exceptions for students who meet certain criteria. EGSC Housing has worked very hard to develop a detailed plan giving permission to Bobcat Villas residents to return to campus on a staggered basis (assigned specific time slots). Students may not simply drop in to check out. Information is currently being collected from students who are requesting a housing extension for extenuating circumstances. An extension is not guaranteed and will only be granted for reasons of housing insecurity and employment reasons.
  • A “move-out” plan from Bobcat Villas (approved by USG) has been initiated. This plan is being implemented. Phase 1 was completed Sunday, March 22. There will be a minimal number of students in residence hall. Existing students returning to pick up belongings and check out will be implemented strictly in accordance with plan submitted to USG over a staggered time period of March 25-29.  Students received their appointment times via email on 03/20/20.
  • Housing students are not authorized to return to campus outside of their communicated time slot for move out. No changes of time slot are permitted. Students who cannot come during their time slot should contact housing to set up a special move out time once the official move out period has ended. No early move out requests will be approved.
  • The Bobcat Villas Shopping Shuttle will run from 5pm-8pm on Sundays only until further notice.
  • The Student Health Center will remain open to serve students who will continue to reside in the residence halls Monday-Thursday from 1-5 PM. Other students may contact the Student Health Center if needed during those hours by calling 478-289-2182.
  • Student meals will be delivered to the Bobcat Villas Clubhouse.
  • The Bobcat Bridge will open upon request. Please submit requests to housing@ega.edu so that an open time can be arranged.
  • All EGSC conduct policies, with the exception of the visitation policy, will function as normal. No students or guests other than those approved a special housing extension will be permitted in the Bobcat Villas until further notice.
  • Faculty, Staff and Students are reminded to complete the travel registry.
  • The Telework Agreement will need to be acknowledged by staff who are teleworking.
  • All events scheduled with visitors on campus, including meetings, are cancelled for the rest of spring semester.
  • All events at the Fulford Community Learning Center and The Morgan House of East Georgia State College are cancelled. There will be no visitors to the Fulford Community Learning Center.
  • The library and the ACE (all three locations) are closed. More information on available services may be found here.
  • The gym and fitness center, and our athletic facilities including outdoor basketball courts, playing fields and tennis courts are closed.  EGSC’s dining hall, bookstore, campus café, and Common Grounds Coffee Shop are closed.
  • The bookstore is closed. The EGSC Bookstore will be available online only.  Free shipping has been extended on all online orders placed through their website. https://www.bkstr.com/egscstore/home
  • Per the guidance of the NJCAA and the GCAA, all spring athletic games and practices are cancelled.
  • No face to face meetings will be held.  All meetings will be via telephone, Zoom or Skype or other electronic means.   Everyone is strongly encouraged to observe appropriate social distancing including being handshake-free and hug-free and 6-foot distancing.
  • Our Spring commencement exercise and Honors Night are cancelled. Planning is already underway to creatively celebrate our students’ accomplishments.
  • Study Abroad Programs have been cancelled.
  • The College Board and ACT have suspended all upcoming ACT and SAT testing dates indefinitely.
  • The Athletic Banquet has been cancelled.
  • The Student Leadership Program Retreat has been cancelled.
  • Plans for Student Center Grand Opening are cancelled. This will be rescheduled for a date in early fall 2020.
  • Dual Enrollment instruction is suspended on the same basis as all other instruction It will commence on March 30, 2020 in an online format.
  • You are reminded that when communicating with external groups to first run message/response by IA before sending.
  • What to do if you or someone else exhibits symptoms of COVID-19? See email from Dr. Boehmer dated 3/15/20 and USG guidance.
  • See the following concerning Bookstore rental return procedure:  http://www.ega.edu/announce/Rental_Returns_031820.pdf
  • Be especially mindful of potential email scams and phishing attempts.  Follow the guidelines established by EGSC IT and do not open or respond to anything that is out of the ordinary or that you have concern about. Specifically,
       - Obtain information from trusted sources. Some web sites are providing misinformation and serving malicious software. Refer to the World Health Organization (WHO) (https://www.who.int), Centers for Disease Control (CDC) (https://www.cdc.gov) and the Georgia Department of Public Health (https://dph.georgia.gov/) for official information on COVID-19.
       - Check email addresses and links. Inspect web links by hovering your mouse pointer over the URL to see where it leads. Review the sender’s email address.
       - Beware of online requests for personal information. A COVID-19 themed email requesting personal information like your Social Security number or login information is a phishing scam. Never respond to these emails.
       - Watch for spelling and grammatical mistakes. If an email includes spelling, punctuation or grammar errors, it is possible this is a phishing email.
       - Look for generic greetings. Phishing emails are likely to use greetings like “Dear sir or madam.” These usually signal an email is not legitimate.
       - Avoid COVID-19 themed emails requiring an immediate response. Phishing emails often create a sense of urgency. Stop-Think-Act.
       - Is the email from an external source? Look for the banner at the top of the email: ALERT: This email originated from an external source. Please use proper judgment before opening attachments, clicking links, replying, or
         providing information.
       - Report suspicious email prior to clicking any links or attachments. Contact the EGSC helpdesk at abuse@ega.edu (478-289-2004) if you receive suspicious email. Alternatively, you can contact me directly at awoods@ega.edu.

   We take very seriously the responsibility to make prudent and well-informed choices for the well-being of our campus communities and the public. We continue to prepare for all scenarios in this rapidly evolving situation. All USG institutions have plans to ensure academic continuity as operations are impacted. We will continue to work with USG leaders in collaboration with state officials and the Georgia Department of Public Health to act on the most up-to-date guidance available.
   Ultimately, we want to ensure our faculty, staff and students are safe; that we do our part to help stem the spread of the coronavirus in Georgia; and we fulfill our mission to graduate our students even in the face of these challenging times.
   You will be receiving updates at least weekly with new information.
   Most importantly, thank you for all you are doing to respond to this unprecedented situation. I am deeply proud of the response our college community and each of you.
   Please be safe.

March 16, 2020 • 8:23 p.m. - Message to EGSC Students

   Dear EGSC students,
   Please see the announcement below which was made this afternoon by the University System of Georgia.
   Students, other than those granted specific permission by EGSC Housing to remain on campus during Spring Break and the week following, are directed not to return to campus until you receive written permission to do so.
   East Georgia State College will work with each student directly about a specific time and place when you may return to campus to collect any personal belongings.
   EGSC Department of Housing will contact all students who requested and were granted permission to remain in Bobcat Villas during Spring Break and the week following, to inform them about their housing status.
   Thank you in advance for your complete cooperation with this important directive which is intended to protect all citizens of Georgia.
   - Bob Boehmer, President
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   Media Statement by University System of Georgia:
   The University System of Georgia (USG) has decided that all 26 institutions will move to online instruction for all courses for the remainder of the semester with extremely limited exceptions. This action comes following last week’s decision to suspend instruction for two weeks to ensure business and instructional continuity, and to allow further state assessment of COVID-19.
   Students are not allowed to return to campus until they receive permission from their institution, which will be forthcoming soon.
   Additionally, residence halls will be closed, with minimal exceptions for students unable to return home, or who cannot find housing elsewhere. Students will receive specific instructions from campus leaders regarding when they will be allowed to return to campus to retrieve their belongings from residence halls. Students must follow those instructions. For those students who are unable to depart campus, we will make every effort to accommodate these students.
   USG will be providing guidance to campuses on refunds for housing, dining, and other services. Students should wait for their campus to contact them.
   Institutions will remain open, with minimal staff physically on-site, to ensure continuity of certain services.
   In the end, we want to ensure that our faculty, staff and students are safe; that we do our part to help stem the spread of the coronavirus in Georgia; and that we fulfill our mission to graduate our students even in the face of these challenging times.

March 15, 2020 • 4:16 p.m.

   As you know well, East Georgia State College has temporarily suspended instruction for two weeks beginning on Monday, 3/16/2020. Although instruction is suspended, the college is not closed. The college has created a Task Force which will be meeting regularly and closely monitoring the COVID-19 situation during this two-week period.
   This COVID-19 situation has and will continue to be a fluid situation. The directives we receive from national, state, USG and local authorities will likely change from time to time as the situation changes. It is extremely important that each of us maintain regular and direct contact with our supervisors during this period to assure that we are up-to-date as the situation evolves.
   • During this two-week period, I encourage you to regularly visit the college’s webpage about COVID-19 to stay up-to-date.
   • Many faculty and staff will be teleworking, and those necessary to maintain service and safety will be on campus working. As this situation evolves, it may be necessary to make modifications to teleworking and on-campus assignments. Again, please stay in direct daily contact with your immediate supervisor so that changes can be made as needed.
   During this two-week period, our two major goals will be (1) to prepare all of our courses for wholly online instruction so that we will prepared should it become necessary to offer all courses online for an extended period of time following this two-week suspension; and (2) to further develop and test the college’s Business Continuity Plan so that we will be able to continue to offer services to faculty, staff and students at an appropriate level during any continued period of interruption of normal operations. I know that everyone in our college community is committed to the intense hard work which will be necessary to accomplish these goals over the next two weeks. Your work and dedication are deeply appreciated.
   Use the Travel Registry
   As you know, the college established a Travel Registry to assist us in protecting our college community. You are Encouraged to Use the Travel Registry.

Mandatory Registration
Registration is required if you have recently traveled or plan to travel to any of the Level 3 destinations before the beginning of fall semester 2020.
Voluntary Registration
EGSC also encourages you to voluntarily register any domestic or international travel plans (from now until the beginning of fall semester) as you make those plans. This voluntary registration will enable the college to understand and evaluate risks as the situation develops. In short, knowing your travel plans will enable EGSC to better communicate with you about risks and precautionary measures and to protect our college community.

All Non-essential Travel Is Suspended
   During this two-week period of suspension of instruction, all non-essential college travel is suspended. Even if your travel was approved prior to this period, please re-submit any request for travel to your immediate supervisor before traveling if you believe it is essential. That request must be approved by your immediate supervisor, the Vice President for Business Affairs and the President before you travel.
   Preparing All Courses for Delivery in Online Format
   As indicated above, one of our major goals during this two-week period of suspension of instruction is to prepare all courses for delivery in wholly online format so that we will be prepared for the possibility that implementation of that plan becomes necessary at the end of the two-week period. EGSC’s academic leadership will be working closely with faculty and staff during the next two weeks to assure that we are ready to do this if necessary. Additional resources include:
   • The distance learning team at the USG has created a Keep Teaching Resource Webpage designed to provide faculty with helpful resources and contacts to prepare for a transition to online instruction.
   • USG eCampus has produced an online training course for USG faculty called Rapid Guide to Teaching Online in D2L. They will share with any institution that requests it. It is a condensed triage-style training that focuses on the basics of online access, communication, quizzes, and assignment submissions. There will be a companion training for students as well as a basic D2L LMS template that faculty can use. If interested, please email Amy Austin, Director of USG eCampus Online Faculty Development, at amya@ecampus.usg.edu.
   Rapid Guide to Teaching Online in D2L

   You are Encouraged to Conduct All Meetings Electronically, Not Face-to-Face
   Please strongly consider the use of Skype, Zoom or conference bridge numbers to conduct all meetings. This includes meetings with as few as two EGSC employees. If you need assistance in setting up these meetings, please submit a work request to our IT department. Please understand that they will have an even heavier workload than usual during this extraordinary period. They stand ready to help you, but your patience is important in getting all of us through this together.
   Please practice social distancing
   You are strongly encouraged to help make our campuses “hand-shake” free zones and to maintain the practice of maintaining an appropriate distance between individuals in all face-to-face encounters. Also, please take full advantage of the disinfectant supplies made available to your unit and the hand sanitizer stations located around our campuses.
   Responding to Requests from Media Sources for Information
   It is possible that you will receive requests for interviews from media sources about things like the two-week suspension of instruction, cancellation of college events and external events on campus and teleworking. Please be certain to contact the Office of Institutional Advancement for advice before responding. It is very important that the public and all members of our college community receive clear and consistent information about this situation. Following this practice will help us accomplish that.
   Beware of Scams and Misinformation
   Please see the email message which was sent by our Chief Security Officer on 3/13/2020. As he points out, as the COVID-19 outbreak continues to evolve, some bad actors are using this situation as an opportunity to harm others. As stated in his email,

  • “Obtain information from trusted sources. Some web sites are providing misinformation and serving malicious software. Refer to the World Health Organization (WHO) (https://www.who.int), Centers for Disease Control (CDC) (https://www.cdc.gov) and the Georgia Department of Public Health (https://dph.georgia.gov/) for official information on COVID-19.
  • Check email addresses and links. Inspect web links by hovering your mouse pointer over the URL to see where it leads. Review the sender’s email address.
  • Beware of online requests for personal information. A COVID-19 themed email requesting personal information like your Social Security number or login information is a phishing scam. Never respond to these emails.
  • Watch for spelling and grammatical mistakes. If an email includes spelling, punctuation or grammar errors, it is possible this is a phishing email.
  • Look for generic greetings. Phishing emails are likely to use greetings like “Dear sir or madam.” These usually signal an email is not legitimate.
  • Avoid COVID-19 themed emails requiring an immediate response. Phishing emails often create a sense of urgency. Stop-Think-Act.
  • Report suspicious email. Contact the EGSC helpdesk at abuse@ega.edu (478-289-2004) if you receive suspicious email. Alternatively, you can contact me directly at awoods@ega.edu.”

   Information about Events on Campus During this Two-week Period
   Virtually all public events scheduled on our campuses during this two-week suspension have been postponed or cancelled. This includes games scheduled for our Bobcat baseball and softball teams. Our Event Planning Office has already reached out to event organizers about cancellation or rescheduling. If you have any questions about an event which you scheduled or plan to attend, please contact our college’s Director of Event Planning at abwilliams@ega.edu.
   Reporting Any Information You May Receive About Individuals Who May Have Been Exposed to COVID-19 or Who Exhibit Symptoms of COVID-19
   Please see the information below in the guidance from the USG for employees under the headings: “What Should I do if I am Sick?” “What do I do if I have symptoms of COVID-19?” “What should I do if I am exposed but do not show any symptoms?” and “What if I have been exposed and am showing symptoms?”
   The college is required to report known cases of COVID-19 to the Georgia Department of Public Health. Accordingly, if you do become aware of any information of this type, please let your immediate supervisor know immediately. The immediate supervisor should then promptly make the President’s Office aware. If for any reason you cannot contact your immediate supervisor, please call the President’s Office immediately. Also, please remember that exposure to COVID-19, infection or the perception by others that you may have or have been infected is a stressful event for the individual and those close to them. Please assure that you treat any information you may receive about suspected or actual exposure with the highest level of confidentiality possible under the circumstances and with compassion for the individual involved.
   Information for Employees from the University System of Georgia
   In addition to the above information, the USG has provided the following guidance for employees (as of 3/13/2020).

What can I do to protect myself?
   The most important responsibility we each have is to practice prevention. Prevention is paramount.
   Please take appropriate measures such as:
      · Wash hands regularly.
      · Avoid touching your eyes, nose, and mouth.
      · Cover coughs and sneezes with tissues.
      · Avoid close contact with people who are sick.
      · Be responsible and courteous to others and stay home if you are sick. If you are experiencing symptoms, contact your health provider.
      · Respect personal space when greeting others and during conversations.
      · Be mindful of those in high-risk populations such as those with underlying health conditions and the elderly.

We take very seriously the responsibility to make prudent choices for the well-being of the USG community. The Governor has issued a directive to reduce the number of employees on-site at any one time and prioritize teleworking and flexible scheduling.

What action is the University System taking to protect students, faculty and staff from COVID-19?
   We continue to monitor COVID-19 and to take safety actions as warranted. We are operating in conjunction with our local, state and national health agencies to include regular updates with the World Health Organization (WHO), the Centers for Disease Control and Prevention (CDC), and the Georgia Department of Public Health (DPH).
   Each college and university president has established a task force composed of leaders from across campus who are working to continually assess the institution’s readiness plans and execute protocols related to medical health and safety, business continuity, emergency preparedness and travel.
   What should I do if I am sick?
   Employees should not come to work when they are sick. Employees should stay home and use appropriate leave. If an employee appears to be exhibiting symptoms associated with coronavirus while at work, a manager should excuse the employee from work and advise them to seek care from a healthcare provider. Regular benefits-eligible employees have leave available to them to cover absences. Employees should follow standard request and approval procedures. The employee will be expected to use appropriate leave to cover the time away and may be expected to provide a release from a healthcare provider to return to work.
   What do I do if I have symptoms of COVID-19?
   Symptoms of COVID-19 include fever, cough and shortness of breath; you should contact your primary care physician or institution health center, if applicable for students.
   What if I have been exposed but am not showing any symptoms?
   Employees who believe they have been directly exposed to COVID-19, but are not showing symptoms, should self-quarantine consistent with DPH and CDC guidelines. Employees must contact their supervisor if they are unable to come to work or need to make a telework arrangement. Employees should contact their healthcare provider if they become sick and remain home.
   What if I have been exposed and am showing symptoms?
   Employees who believe they have been directly exposed to COVID-19 and are showing symptoms should seek care from a healthcare provider and may be required to self-quarantine. During this time, employees should not come to work and should inform their manager. Managers have the discretion to determine if an employee’s duties and responsibilities can reasonably be performed from an employee’s home location, and, when they can, the manager may elect to offer the employee the option to telework.
   Will FMLA cover me if I become ill with the COVID-19?
   It depends…
   If you are eligible for FMLA and you have tested positive for COVID-19, then yes FMLA will be available to you.
   If employees have only been exposed to the virus, FMLA is not applicable. However, they may still need to be quarantined, and applicable non-FMLA leave (to include sick leave) could be an option subject to standard request and approval procedures.
   Will FMLA cover me if an immediate member of my family contracts COVID-19?
   Yes, FMLA allows an eligible employee to take FMLA leave if either the employee or an immediate family member, defined as spouse, child or parent, contracts the virus.
   Can a manager consider telework or flex schedules for employees?
   Employees should consult with their supervisors about teleworking and flexible schedule options. Supervisors have increased flexibility to approve telework and flexible schedules in order to comply with the Governor’s directive to reduce the number of employees on-site at any given time. Authorized managers can waive the requirement to complete the usual telework agreement and may use email to confirm approval to telework.
   What guidance is available for home quarantine and isolation?
   The CDC has guidance on this topic found at the website: https://www.cdc.gov/coronavirus/2019-ncov/hcp/.
   If my job involves travel and I’m concerned about potential risks, what should I do? What if I am a manager of an employee who is scheduled to travel for work?
   All non-essential business travel is suspended in order to comply with the Governor’s directive. Managers have the authority to rescind prior travel approval. Required in-person meetings should be transitioned to an electronic format or rescheduled. USG official travel to a CDC Level 3 or higher country is not authorized and will not be reimbursed.
   Will I be reimbursed for travel if my meeting is cancelled?
   Employees should explore all options to obtain refunds or credits for cancelled or rescheduled conferences and business meetings. Employees will be reimbursed f