Message to EGSC Faculty and Staff

Message to EGSC Faculty and Staff

by .(JavaScript must be enabled to view this email address) | August 17, 2020
Last Edited: August 17, 2020 by Katelyn Moore

Dear EGSC Faculty and Staff,

   Since we moved to wholly online instruction in mid-March of this year, we have all been working towards a return to campus. Thanks for your hard work and professionalism which has made this return possible.

Protective face coverings will be distributed at all three campuses

   The college is providing three free protective face coverings for each employee and student. 

Reporting of COVID-19 Cases is a Shared Responsibility of All Members of EGSC Community

   “A safe campus environment is a shared obligation. It is essential that every member of the campus community do their part by following the EGSC health and safety protocols. It is the personal responsibility of all persons on campus to follow the protocols for the health and safety of themselves and others on campus.
   As part of the EGSC COVID-19 Return to Campus Plan, EGSC has created a simple online form for faculty, staff and students to report a positive test, COVID-19 symptoms, or close contact with individuals with COVID-19 or COVID-19 like symptoms.   
   If any of the above apply, please fill out the form, do not come to campus, monitor yourself for COVID-19 symptoms and contact your healthcare provider. All information submitted in the online form will remain confidential and you will be contacted within 24 hours for further guidance.   
   The EGSC COVID-19 Self-Reporting Form will be located at the top of the EGSC home page beginning Monday, August 17, 2020. 

Where Do I Find More Information About EGSC’s COVID-19 Response?

   Please visit our COVID-19 page at

What Type of a Face Covering is Required at EGSC?
   “A protective face covering is appropriate if it covers both the mouth and nose of the individual, fits over the chin, fits snugly against the sides of the face, is securely attached to the individuals face, is made of cloth or other tightly woven fibers or similar materials, and significantly limits the aerial transmission of respiratory droplets from the wearer’s mouth or nasal cavities to others in close proximity to the wearer. A face covering with a vent or valve is not acceptable.
   “Effective July 15, 2020, University System of Georgia (USG) institutions will require all faculty, staff, students, and visitors to wear an appropriate face covering while inside campus facilities/buildings where six feet social distancing may not always be possible. Face covering use will be in addition to and is not a substitute for social distancing.

  • Face coverings are not required in one’s own dorm room or suite, when alone in an enclosed office or study room, or in campus outdoor settings where social distancing requirements are met. 
  • Anyone not using a face covering when required will be asked to wear one or must leave the area. Repeated refusal to comply with the requirement may result in discipline through the applicable conduct code for faculty, staff or students. 
  • Reasonable accommodations may be made for those who are unable to wear a face covering for documented health reasons.”

   Request for Reasonable Accommodation: Employees that are unable to wear a face covering meeting the above definition due to medical reasons may request an accommodation by submitting the Employee Reasonable Accommodations Form and supporting medical documentation, including a letter from the employee’s treating physician,  to Human Resources.  Human Resources will review and verify the medical condition and communicate this verification to the employee. The employee will then communicate with his or her immediate supervisor regarding the specific accommodation. Through interactive dialogue and review of the employee’s work area and job responsibilities, the reasonableness and suitability of the accommodation will be evaluated and alternatives identified where applicable.
   Enforcement: Enforcement of face coverings for employees will be the responsibility of supervisors. The following  illustrate an employee out of compliance with the face covering policy: 

  • Employee is not wearing a face covering;
  • Employee is not property wearing a face covering (mouth and/or nose exposed, etc.); 
  • Employee is wearing a face covering that is damaged (holes, tears, etc.); 
  • Employee is wearing a face covering with vents or valves; and
  • Employee is wearing a mask that does not meet the face covering definition and the employee has not received an accommodation. 

   Supervisors will respond to non-compliance by first asking the employee to change their behavior to be in compliance with the face covering policy. This may be a request to put on a face covering or put on a face covering that is in compliance with this policy. Refusal to comply with the request will result in the employee being sent home. Repeated refusals to comply will result in further disciplinary action up to and including suspension or termination.
   In addition to the above policy concerning EGSC employees, a similar policy has been established for students. Students who are unable to wear a face covering meeting the above definition due to medical reasons must request an accommodation by filling out the  Voluntary Declaration of Disability form and providing supporting medical documentation to East Georgia State College’s Counseling and Disability Services.  The Counseling and Disability Services will review and verify the medical condition and communicate this verification to the student. Counseling and Disability Services will notify the student via mail or email of the results of this review indicating whether the student does or does not meet criteria to receive accommodations based on their current documentation. If an accommodation is granted, students will be given a letter outlining their accommodation for an alternative face mask and the student’s instructors will be notified of the accommodation.  Students are required to present this letter to any EGSC faculty or staff member who requests to see it.
   Enforcement: Enforcement of face coverings for students will be the joint responsibility of faculty, staff, and the Office of Student Conduct.”  

   Please stay healthy and safe.

   Bob Boehmer
   East Georgia State College