EGC -- Student Assistant Positions Available -

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STUDENT ASSISTANT POSITIONS

OVERVIEW

A student employee is a part-time employee who is currently enrolled in at least a half-time credit load (6 credit hours) at East Georgia College with the primary goal of achieving a degree. A student employee is considered a temporary employee and is not eligible for benefits. Student employees can perform many jobs within an office or department such as clerical support, computer lab assistant, library aide, tutors, etc.

All student workers must complete an "Application for Student Employment" and "new hire" employment paperwork and post hours in the ADP system.

At the beginning of each semester, student employees must complete an updated "Application for Student Employment" and submit to HR with the appropriate signatures.

Student employees ineligible for financial aid are considered Student Assistants.

FUNDING

Funding for student assistant positions is allocated within each department each fiscal year. Departments pay 100% of the student’s salary unless the student has been approved for a Federal Work-Study Award.

DEPARTMENTAL INFORMATION

All departments must post on-campus positions with the SEO and all students must apply for on-campus positions with the Student Employment Office (SEO). Students will be required to submit an online application for student employment.

Departments will set up interviews with individual students. Once a hiring decision is made, a formal offer to the student chosen will be extended by the SEO. Once a student accepts the position, the new student employee may begin the paperwork processing to finalize employment.

ALLOWABLE WORK HOURS

During an enrolled semester or summer, students should work no more than 19 hours per week or 48% time. Supervisors are responsible for monitoring work activities and student abidance of employment policies and procedures. Note: Changes in student enrollment status may affect employment.

ADP PROCESS

Students must log in their time worked through the ADP system. Each department will be responsible for training new hires on the ADP system.

BREAKS/VACATION (including summer)

Students can work full time as Student Assistants during break and summer session (if not enrolled), provided that s/he was enrolled in the previous term of the break period and will be enrolled in the following term of the break period.

PAY

Student assistants will be paid no less than the federal minimum wage. Students are paid bi-weekly. Student employees are encouraged to have their paycheck directly deposited into their bank account or Higher One account to ensure timely receipt of paycheck. Paper checks may be delayed up to a minimum of one week due to payroll processing.

GENERAL RULES

The term of employment is on a semester basis. Students will be notified if employment will not be extended.
Student employees are not eligible for any employment benefits.
Job descriptions will be distributed to all employees. Basic training will be provided.
Students should adhere to the dress code, schedule and rules of conduct established by East Georgia College and the individual department in which they work.
Students are expected to follow job assignments in a serious and responsible manner. Supervisors should have work assignments ready to complete when student is scheduled. If no assignment is prepared then the student should be dismissed and the hours rescheduled when their assistance is required.
Students will be evaluated and they will also evaluate their supervisors if the student leaves the department and/or after 6 months in specified areas.

HIRING

Applications will only be accepted when positions are available.
There will be an open and close date for each job posted. All on-campus positions will be posted with the Student Employment Office (SEO) for a minimum of 5 business days.
Students are required to submit an employment application to be considered for on-campus positions. Applications will be submitted electronically.
Departmental advertising must indicate application for employment is made through the SEO.
Departments will process hiring paperwork and meet established Human Resources and Payroll policies and deadlines. Students will begin working at the beginning of a pay period.
Timesheet records and ADP records must include certification by the supervisor that the hours recorded are accurately reflecting time worked. Approval implies direct knowledge of the student having worked the hours reported. Time sheets must be signed in ink other than black.

TERMINATION/DISMISSAL

All students are subject to discharge at any time.
Failure to comply with EGC policies or inadequate performance of job duties may result in the dismissal of student employees.
Departments/Supervisors must submit a change of status form to SEO when the student is no longer working for the department. This may be due to withdrawal, transferring, graduation or other on-campus employment.

NO POSITIONS CURRENTLY AVAILABLE

East Georgia College is an Equal Opportunity/Affirmative Action Employer, and is a smoke-free campus. If reasonable accommodations are needed in order to participate in the application process, contact the Office of Human Resources at 478-289-2035 or (TTY) 478-289-2159. The College complies with all applicable non-discrimination laws, including the Americans with Disabilities Act. Federal law requires ID and employment eligibility verification prior to employment. Georgia is an Open Records State. Individuals who need reasonable accommodations in order to participate in the application process should notify Human Resources, (478) 289-2035 or (TTY) (478) 289-2159.

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This page was last edited: 03/09/2010

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