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EGC EMPLOYEE HANDBOOK Section 4: PAYROLL PROCEDURES |
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Employees subject to the provisions of the Fair Labor Standards Act are required to keep a time record of the hours worked. Plant operations and security personnel will use time clock cards; other employees will prepare handwritten biweekly time reports. The timesheet should be completed in ink and not have any strikeovers or whiteout. It should be checked for completeness and accuracy and signed by the employee and supervisor. Timesheets are due in payroll (Business Office) by 4:00 PM on the last Friday of the pay period. Timesheets are not to be completed in advance and photocopied each pay period. Each timesheet must be an original document. If the time sheets/time cards are not received by the stated deadline, it is not possible to verify hours worked for that period. In this case, the payroll check may be delayed until the following pay date. Payroll records are subject to audit and will reflect actual time worked and leave taken. Any intentional falsification of time records may be grounds for termination of employment. Paychecks (or pay advices) for exempt personnel are issued on the 30th day of each month, or the last working day of the month, whichever comes first. Non-exempt personnel are paid every other Friday. Any alterations to this schedule that may be needed because of holidays will be communicated by the Human Resources Office or the Payroll/Business Office. Checks (or advices) are to be picked up in the Business Office. Upon receipt, please review the information to make sure the proper deductions have been made. If an error is found or there are questions, please notify the Human Resources Office immediately. Colleges and universities in the University System of Georgia are authorized to withhold paychecks or deduct from paychecks amounts owed by employees for any fines, penalties, or other financial obligation to the institution. East Georgia College offers the benefit of direct deposit of pay to banks and other financial institutions. Arrangements for this may be made through the Human Resources Office. There are certain amounts that, by law, must be deducted or withheld from your paycheck. Among these may be federal or state income tax, Social Security/Medicare taxes, and applicable retirement contributions. All deductions will be explained during your orientation session with the Human Resources staff. Employees eligible for benefits may elect certain benefits offered by the college in the form of insurance, tax-sheltered annuities, deferred compensation plans, a college savings plan, medical and dependent-care spending accounts, credit union, or various charities or contributions. These benefits will be explained during orientation and are subject to change as the institution or Board of Regents deems necessary. 4.5 Garnishments and Other Legally Mandated Deductions East Georgia College considers the acceptance and settlement of just and honest debts to be a mark of personal responsibility. Failure to meet personal financial obligations causes discredit to the college. The college is required by law to accept and process garnishments served by officials of a court of law. However, repeated instances of default in payment by the employee after appropriate counseling shall be considered sufficient grounds for disciplinary action, up to and including termination. Other mandated payments such as child support, tax levies, educational loans, etc. may be deducted from an employee’s salary upon receipt of official notice from the appropriate agency. |
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EGC Home Copyright© 2010 East Georgia College For technical issues concerning this web site send email to Webmaster This page was last edited:
01/04/2010 |
